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[Seeking] Communications Coordinator - Applications closed!
Now Seeking Communications Coordinator
Role Description & Responsibilities
A Mycena Cave coordinator serves as a liaison between the Mycena Cave community and staff team. Coordinators specialize in a variety of site tasks, including assisting with developing site announcements and guides, brainstorming new ideas to engage players, and developing ways of gaining and retaining new players. A communications coordinator specializes in utilizing Mycena Cave’s social media platforms to create buzz about the site and provides various technical and creative writing support as needed around the site. The communications coordinator role will be selected based upon the candidate’s writing ability and communication skills, related experience, knowledge of social media platforms, and on conduct and professionalism. A communications coordinator will contribute to the player experience on site, help grow and develop our brand, and provide support to the wider staff team on an array of available tasks and projects.

 

General Expectations & Requirements

Listed below are our expectations for a Mycena Cave coordinator:

  • Coordinator must be at least 18 years old
  • Coordinator conducts themselves in a professional manner
  • Coordinator exhibits strong technical and creative writing skills
  • Coordinator is an active player and already familiar with Mycena Cave
  • Coordinator has the time and the motivation to work on Mycena Cave regularly
  • Coordinator meets deadlines and follows instructions
  • Coordinator communicates effectively and professionally with Mycena Cave players and staff
  • Coordinator is willing to use echoes, staff forums, and staff discord to communicate with staff
  • Coordinator is friendly and gets along with Mycena Cave players and staff
  • Coordinator keeps staff-only information in confidence
  • Experience with various social media platforms and Google Drive is a plus
Responsibilities and Duties

A site communications coordinator will have a wide range of responsibilities, including but not limited to:

  • Designing social media posts to create buzz around the site and new events and activities
  • Reviewing and maintaining official site guides
  • Writing creative and unique descriptions for site coats and sprouts
  • Assisting with event and activity development and administration
  • Supporting site admins with data entry, maintenance of site policies, and miscellaneous tasks as needed

An ideal candidate will be flexible and industrious, willing to collaborate with the team to meet goals and often balancing multiple projects at a time. Tasks related to seasonal events and announcements will have hard deadlines. Other tasks, such as the maintenance of official site texts, will be performed on an ongoing, year-round basis. Effective time management and organization will be vital skills in a potential candidate.

Incentives & Drawbacks

Before you apply, be sure to ask yourself why you want to be a part of the Mycena Cave team. While Mycena Cave is a fun hobby for many of you thinking about applying, it’s important to realize that joining the staff team would lead to a dramatic change in the way you interact with the site and community, making it much more like a job — and as with any job, there are both positives and negatives to consider.

Incentives:
  • Coordinator will play a vital role in growing and developing the Mycena Cave community
  • Coordinator will have an opportunity to see some of their ideas and writing for the site develop in an official context
  • Coordinator will receive $40 monthly as an independent contractor of Mycena Cave with opportunities to earn extra
  • Coordinator will become part of a close-knit staff team
  • Coordinator will help glitch and Myla make informed decisions about site policies and site directions
Potential Drawbacks:
  • Coordinator may feel a strain on relationships with non-staff friends because they will know information that they can’t share
  • Coordinator may feel more stressed because they may have Mycena Cave deadlines on top of a busy schedule
  • Coordinator will be held to a high standard of conduct. This includes forums, chats, and echoes, as well as anywhere else they are recognizable as part of the Mycena Cave staff
  • There is an increased likelihood of being a target of harsh off-site critique by the community because the coordinator is more visible
Overview of the Application Process & Trial Period

Our application and selection process is broken down into two stages:

  • Application Stage: Open to anyone who is interested in being considered for the position. The application consists of a questionnaire to assess basic fit for the role, a creative writing prompt to imitate a sprout / coat text, a short prompt to imitate a social media posting, and a technical writing prompt.
  • Interview Stage: Up to three candidates will be picked from the application stage entries and will be asked to move to the interview stage. This stage will consist of a live interview using a text-based chat.


Trial Period: Up to one candidate will be selected as a trial communications coordinator over a three month period. During the trial period, the communications coordinator will:

  • Sign a contract
  • Start receiving compensation for their work
  • Work closely with site admins and fellow coordinators who will help guide and orient them
  • Read and apply staff information
  • Meet the staff team
  • Begin reviewing and updating site information at direction of site admins
  • Write creative text for sprouts being delivered to players
  • Post regular updates on Mycena Cave social media accounts

Full communications coordinator: After the trial period has been completed, Myla and glitch will give the communications coordinator a final evaluation. If they meet all qualifications, then the communications coordinator will become a full member of the Mycena Cave staff.

The Initial Application

Please complete your application here. All applications must be received by the end of the day on Saturday, September 19th (23:59 Server Time).

IMPORTANT: In order to keep the application process as fair as possible, please do not post or otherwise show off the contents of your application during the initial application period to community members or staff publicly or privately. Once we have posted that we’ve moved to the interview stage, submissions may be shared.

You can review the content of the application below, but you will need to complete the application using the Google Form. Any applications received via other means will not be looked at.

Writing Prompts
Submissions for this section of the application should be new, original work written for the purpose of the application. Writing will be evaluated on creativity, energy, general skill, and grammar. The guide prompt will additionally be evaluated on clarity, formatting, and thoroughness of information. You are encouraged to write in whatever style is most comfortable to you while keeping the theme and intent of the prompts in mind!

  • Create an example of a creative announcement for the release of the Inkling site coat. The style of this announcement is left to your discretion, but you may view past coat releases for an idea of general content.
  • Create an additional, short advertisement (100 character maximum) to promote the release of the Inkling coat
  • Explain the Bag of Wonders item as if creating a guide for a new player. Be sure to include details such as what it may contain and how it is acquired. Send your explanation in an echo to the Bone Monster, using BBCode to format and organize your work. Once you have sent the echo, paste the link in the appropriate field of the application.

Application Questions

  1. Are you at least 18 years of age?
  2. What country/timezone are you living in?
  3. What is the easiest way to contact you outside of Mycena Cave?
  4. How much time do you spend on Mycena Cave weekly? (Please provide an hourly estimate.)
  5. Tell us about your current responsibilities offline. Are you balancing a school or work schedule?
  6. How much time can you dedicate weekly to Mycena Cave, not including recreational use? (Please provide an hourly estimate.)
  7. List any social media platforms you are familiar with and your degree of experience with each
  8. List any additional relevant experience you may have and any associated references. This may include but is not limited to:
    work as a technical or creative writer, social media coordinator, blog owner, or other petsite staff

  9. Briefly explain why you are interested in joining the Mycena Cave staff team as a communications coordinator.
Questions?

Feel free to ask any questions you may have regarding our application process or expectations in this thread! You may also echo Myla with questions.

FAQ

Can a joint account apply / Can two potential communications coordinators file a joint application?

We require that applicants apply as separate individuals. A player from a joint account may apply, but we do require that staff not have joint accounts and so the applicant would need to separate into their own account at the trial communications coordinator phase.


What does the full application timeline look like?

We expect that we’ll be selecting a trial communications coordinator in early to mid October. That gives applicants two weeks for the application stage and about a week for the interview stage with some extra time between for the selection process.


Do I need to be an active member of Mycena Cave to apply?

Yes, for the Coordinator role we are seeking a player who is already an active player on Mycena Cave.


How does this role differ from the Community Coordinators, and how will the person interact with the Community Coordinator positions?

We are actually essentially reworking the role such that all three positions fall under the greater bucket of “Coordinator,” but each has some degree of specialization. Crow, myself, and this new candidate will be working closely together and share a number of common responsibilities (general announcements / monthly news, assisting with sprout and coat text, etc) but will also have areas that our roles focus on more uniquely.

  • Crow is the heavy lifter for our events and activities and she will continue to take a leading role in getting those created & organized!
  • I tend to work more behind the scenes and provide a lot of support for our staffing needs (such as this application process and the ongoing artist search as well!)
  • Our new coordinator will have a heavy emphasis on social media and on the creation/maintenance of new guides and information for both players & staff!

The three of us will continue to have overlap & support each other, but having the specializations in place also provides some additional direction for our long-term goals. :) I hope that helps clarify!


What social media does MC currently use? Are there plans to expand to more platforms in the future?

We currently only have an active Facebook account, though it is rarely utilized. This is an area we are interested in developing further and would certainly be open to considering additional platforms so long as they are actively attended!


Another question for the powers that be, how many hours per week do the current coordinators feel that they are putting in to make sure things are running smoothly?

The typical monthly stuff takes us anywhere from 2-4 hours to put together - probably on the longer side, most of the time. Other than that, it really depends a lot on what’s going on.

I guess it would probably be safe to say maybe 2-6 hours a week? Higher if there’s a lot going on or an event to work on, lower in between. Rarely is that work ever done in large chunks, as we tend to peck back and forth on things when our schedules don’t line up.

The role we’re looking to fill would likely require a higher number of smaller chunks of work-time, while our current role is more periodically spaced but tends to be denser.

Posted Sep 5, edited Sep 21
Hi! How does this role differ from the Community Coordinators, and how will the person interact with the Community Coordinator positions?
Posted Sep 5

Hi Chimerical, great question! We are actually essentially reworking the role such that all three positions fall under the greater bucket of “Coordinator,” but each has some degree of specialization. Crow, myself, and this new candidate will be working closely together and share a number of common responsibilities (general announcements / monthly news, assisting with sprout and coat text, etc) but will also have areas that our roles focus on more uniquely.

  • Crow is the heavy lifter for our events and activities and she will continue to take a leading role in getting those created & organized!
  • I tend to work more behind the scenes and provide a lot of support for our staffing needs (such as this application process and the ongoing artist search as well!)
  • Our new coordinator will have a heavy emphasis on social media and on the creation/maintenance of new guides and information for both players & staff!

The three of us will continue to have overlap & support each other, but having the specializations in place also provides some additional direction for our longterm goals. :) I hope that helps clarify!

Posted Sep 5
Another question - what social media does MC currently use? Are there plans to expand to more platforms in the future?
Posted Sep 5
Chimerical We currently only have an active Facebook account, though it is rarely utilized. This is an area we are interested in developing further and would certainly be open to considering additional platforms so long as they are actively attended!
Posted Sep 5, edited Sep 5

Hey neat. This seems like a really good role, both for supporting MC’s needs and for filling out someone’s CV / giving them some experience in a competitive field.

Good luck to the applicants!

Posted Sep 5
I have a question regarding one of the application contents
Create an additional, short advertisement (100 character maximum) to promote the release of the Inkling coat

Am I correct in assuming that this refers to the blue banner that appears whenever a new announcement is posted, or is it something else?

Posted Sep 5
Hi Hyasynthetic! This prompt is intended to emulate a brief social media posting, such as a Facebook or Twitter post! While there may be occasional need for longer postings, often the most attention grabbing and successful social media posts are quick and under 100 characters!
Posted Sep 5
Thanks for the clarification! I was wondering if it was something like that, but the lack of other offsite content had me doubting myself
Posted Sep 5
So if we were creating an advertisement for the Inkling coat, are we supposed to be formatting it as if its for Inktober or should we use the coat to create an OotS announcement or whatever type we can think of?
Posted Sep 5
apiphily You do not need to make a connection to the Inktober event, nope! :) We selected the Inkling coat simply because it hasn’t had a previous “introduction” text so to speak. For the purpose of this prompt, you can have the coat be announced similarly to an OotS or any other type you can think of (event, sprout, etc). Get creative & have fun with it!
Posted Sep 5
Thank you for the clarification!
Posted Sep 5

Sorry another stupid question:
Is the Bag of wonders the same way? As we format the guide are we making up the items that you could win from it or is there somewhere that already lists that and I’m just dumb and can’t find it.

Posted Sep 5
apiphily There is not currently an official list of all BoW items available! Your approach to this prompt is up to you — we anticipate that some prior knowledge and research will likely be necessary for best results. While accuracy of information is something we will be taking into consideration, you do not necessarily need to provide a full list for the purpose of this task.
Posted Sep 5

apiphily
I have a guide to the BoW items here!

Posted Sep 6
Good luck to everyone applying!
Posted Sep 6

Thank you for the link, Hyasynthetic!

Another question for the powers that be, how many hours per week do the current coordinators feel that they are putting in to make sure things are running smoothly? This question comes with the assumption that eventing periods, periods of change, and periods of hiring new staffers will require more hours per week in order to keep logistics running smoothly.

Posted Sep 6

Honestly, Hoax, this is a bit of a difficult question to answer! The typical monthly stuff takes us anywhere from 2-4 hours to put together - probably on the longer side, most of the time. Other than that, it really depends a lot on what’s going on.

I guess it would probably be safe to say maybe 2-6 hours a week? Higher if there’s a lot going on or an event to work on, lower in between. Rarely is that work ever done in large chunks, as we tend to peck back and forth on things when our schedules don’t line up.

The role we’re looking to fill would likely require a higher number of smaller chunks of work-time, while our current role is more periodically spaced but tends to be denser.

Apologies for the long-winded response, but I hope that it’s helpful!

Posted Sep 6

Yes! That is actually perfectly helpful!

Am I correct in assuming that y’all are looking to fill the position with someone who is willing to step in and help on projects that may be technically outside of their role? Say, for instance, that a deadline is coming up and that a project needs an extra set of hands to go ahead and get it finished up and ready for publication? Or someone who is willing to take a look over announcements for a quick proofreading? Or step in quickly if an issue seems to be escalating to help deescalate and route people to the mods?

Posted Sep 6, edited Sep 6
Hoax Yes, while there will be specialization of core tasks, there will be a lot of collaboration and overlap as various tasks and projects come up. :)
Posted Sep 6
Most excellent! Thanks y’all for your answers! It helps clarify what y’all are looking for!
Posted Sep 6
:0! Good luck to all who apply!
Posted Sep 10
A reminder that applications are due by the end of September 19th!

Make sure to get them in by then!! <33

Posted Sep 17
Today is the final day for applications!

Be sure to have them in by the end of today!

Posted Sep 19
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